Data privacy policy

Sumitomo SHI FW values the protection of personal data and privacy of its customers, employees, potential employees, investors, suppliers, consortium partners and website visitors. This Privacy Policy explains and clarifies how Sumitomo SHI FW treats our visitor’s and customer’s personal data according to (EU) 2016/679, the General Data Protection Regulation (GDPR). This policy will apply to situations where Sumitomo SHI FW (hereinafter “Sumitomo SHI FW”, “we”, “us” and “our”) treats personal information collected from our website and through your communications with us. This Privacy Policy will also inform You of your rights and choices regarding our use of your personal data and how we protect your personal information. By using our site, you agree that your personal information is processed in accordance with this Privacy Policy.

Scope and terms used

Personal data is information used to identify a natural person; an identifiable natural is someone who can be identified, directly or indirectly, by reference to an identifier such as a name, location data, an identification number, an online identifier or to one or more factors specific to the physical, genetic, physiological, mental, cultural, economic, religious or social identity of that natural person.

Our website may contain links to other third-party websites, such as LinkedIn. Sumitomo SHI FW is not responsible and has no liability for the privacy policies or practices of these other websites. It is recommended to review the data privacy policies of each and every website You visit.

Categories of Personal data we collect and how that data is processed

Personal information you provide is data that you actively provide to us by filling in forms on the website. You can however visit our site to discover our products, services, companies and worldwide presence without providing said personal information. When sending requests or requesting a callback, using some of our services, signing up for our events or webinars, looking for vacant posts or submitting spontaneous applications on our website, you may need to provide us with certain personal information (name, e-mail, address, phone number). You may also provide personal information when visiting Sumitomo SHI FW companies or corresponding with us via phone, e-mail or mail.

We collect non-personal information on how visitors use the site through your IP address, information about your browser settings and browser type, and how your operating system uses the pages, through Your anonymized IP address. This information is processed for the legal basis legitimate interest and is used to develop website features and content best suited for You.

The purpose of processing personal data

The personal information collected by us can be used for the following purposes:

Give you an even more personalized service

Your individual needs can be better met. If you have accepted and enabled cookies in your browser, the information can be used to better provide a personalized user experience.

Improving and optimizing our website

We are constantly seeking to improve our websites supply based on your information and views.

Improving our communications and customer service

Your information helps us provide you with more valuable communication means, customer service and support in all your enquiries.

The e-mail address and other personal information You provide can be used to send you information and updates about our services, your enquiries and callback requests, company news, updates etc. If you do not wish to receive any more messages from us, you can let us know by following the instructions at the bottom of this privacy policy. If you have accepted and enabled cookies on your browser, your cookie information can be combined with personal data you have provided on our site to further improve customer communication.

Sharing of your personal data (i.e. recipients)

Sumitomo SHI FW does not sell, trade, rent or otherwise transfer your personal data to third parties. Sumitomo SHI FW may however share personal information you submitted to all companies in our group (i.e. subsidiaries, branches etc.)

Other than as described above, Sumitomo SHI FW will not share personal information with third parties without your permission, except to trusted third parties that help us run this site, process or fulfill your order, respond to your callback requests or any other inquiries, conduct our business or provide service, if these third parties agree to keep the information confidential and not use it for other purposes that were not agreed upon. We may also disclose your personal information when necessary to comply with statutory requirements, maintain the site’s policies or protect our or others’ rights, property or security. Non-personally identifiable information gathered from the website regarding visitors may be provided to third parties for marketing, advertising or other use. In addition, in the event of a corporate transaction, such as a sale, merger etc. involving Sumitomo SHI FW or its parent company, personal information may be disclosed or transferred to the acquiring company(ies).

If your personal information will be disclosed with any other recipients than stated in this Data Privacy Policy, we will provide you with information about said disclosure at the time when collecting your personal information and obtaining your consent.

Regarding the sharing of your Personal Data, please notice, that the registrations for Sumitomo SHI FW seminars and webinars are handled by a third party. When registering to one of our events through the link on our website, You are transferred to a third party website who handles the registrations to various events. Your personal data is not processed or handled by us in this respect. It is advised to look over the terms and conditions, and privacy policy of the third party when registering for an event.

Cookies and analysis services

Cookies are small files that a website or service provider sends to the hard disk of your computer through the browser (if you allow and enable them) and which causes the site to recognize your browser and can retrieve and remember certain information.

Sumitomo SHI FW uses cookies to execute essential functionalities and improve visitor experience on our website, as well as to provide social media features. Information regarding your usage of our site is shared with our social media, advertising and analytics partners.

In addition, cookies are used for communicational purposes to improve customer communication with us as well as measuring site analytics. Cookies help us measure search results through internet search engines and provide us with information about our users to help us develop our website and online services.

If you have allowed and enabled cookies on your browser, that cookie information can also be used to improve our communication with you through e-mails, newsletters and such.

You can choose to turn off cookies in your browser, and / or delete stored cookies in your web browser. Note that blocking cookies may affect the functionality of the site.

This website uses Google Analytics as a service provider to analyze activities on our site. Google Analytics offers an opt-out mechanism as an alternative to manage the placement of cookies by this service through your browser settings.

For more information on cookies, Google Analytics and the opt-out mechanism, please click here.

Retention

Your personal data is saved only for as long as it is necessary to perform our obligations and as long as required by statutory storage time. When we save your personal information for purposes other than contractual commitments, such as consent when you fill in a contact form or save the data for only as long as necessary and / or statutory for the purpose. At this moment we save your personal data for a maximum period of 14 months.

When there is no longer a purpose or legal obligation of storing the personal data, it is deleted or anonymized.

The retention time for personal data is set in accordance with the purpose and legal obligation for each processing and will be presented to you when the data is collected, for example when requesting a callback through the form on our website.

Personal information that is only collected for a specific purpose is kept to a minimum to be able to perform the purpose (data minimization).

Your personal rights

You are entitled to request a report on what personal information we have about you by requesting a “registry extract”. This can be made free of charge once a year. You also have the right to request that incorrect information about you shall be corrected, as well as the ability to request removal of your personal information. You have the right to withdraw your consent to processing of personal data and to prohibit the use of your personal information for direct marketing purposes.

To submit any request, please contact us for more information at the e-mail address provided at the bottom of this Data Privacy Policy.

You have the right to submit eventual complains about processing of your personal data to the national supervisory authority.

Personal Data transfers to third Countries

Information we collect when you are visiting our website can be stored and processed and transferred between all the countries in which we operate to use the information in accordance with this Data Privacy Policy. Personal data will generally not be transmitted to recipients outside the European Union or the European Economic Area, unless it is required for the above-mentioned purposes or the recruitment process. We will ensure that such recipients are bound by respective data protection statutes, e.g. US Data Privacy Shield, standard contractual clauses etc.

However, Sumitomo SHI FW will not transfer the personal data you provide us to countries outside the European Economic Area (EEA) or the European Union without explicitly informing you about that transfer.

For information on different locations Sumitomo SHI FW operates, please click here.

Changes to the Data Privacy Policy

Sumitomo SHI FW reserves the right to update or change this Policy at any time and you should visit this site regularly to obtain the latest version.

Last updated: 08.03.2019

Contact us

If you have any questions regarding this Data Privacy Policy or our processing of personal data, or want to contact us regarding Your personal data, please contact us by sending an e-mail to sfw.dpo@shi-g.com

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